SubmitZ is an all-in-one travel, expense, claim, and reimbursement management software with a built-in CRM, built specifically for businesses which having field staffs. It replaces manual paperwork with automated workflows for travel requests, expense claims, advances, per diem, mileage, budgeting, and approvals — accessible on web and mobile.
SubmitZ is both. It combines travel management (bookings, itineraries, travel requests) with expense and reimbursement management (claims, approvals, advances) in a single, unified platform — so you don’t need separate tools for each.
Yes. SubmitZ is 100% customizable and scales to fit small businesses that want to move away from spreadsheets and manual reimbursement paperwork, without the cost or complexity of enterprise-only software.
Yes. Medium-sized companies benefit from SubmitZ’s department-wise budgeting, multi-level approval workflows, and cost-center reporting — features that grow with the organization as expense volumes increase.
Yes. SubmitZ supports enterprise needs such as multiple company locations, role-based access, audit trails, ERP integrations, and detailed MIS reporting, while remaining fully customizable to complex approval hierarchies.
SubmitZ is used across manufacturing, trading, consulting, real estate, education, not-for-profit (NGO), and service sector organizations, among others — with industry-specific solutions configured for each.
Yes. SubmitZ supports multi-location, multi-branch organizations, allowing branch-wise expense tracking, location-based policies, and consolidated reporting across all offices.
Yes. SubmitZ is a cloud-based, web and mobile app based platform, so there’s no heavy on-site infrastructure to maintain and teams can access it from anywhere.
SubmitZ is delivered as a cloud-based solution. For organizations with specific on-premise or private deployment requirements, it’s best to discuss your needs directly with the SubmitZ team.
No separate software installation is required for the web version — it runs in your browser. A lightweight mobile app is available for Android for on-the-go use.
Yes. Since SubmitZ is cloud-based with web and mobile access, employees can submit expenses, raise travel requests, and track reimbursements from anywhere, including while travelling.
Yes. SubmitZ is built and headquartered in India and is purpose-built for International business needs also, while supporting international travel expense management, foreign currency claims, and multi-lingual use for global teams.
SubmitZ is designed for Indian businesses, including GST-ready expense capture and India-specific compliance, but it also supports multi-currency and multi-lingual capabilities for organizations with international operations.
Yes. SubmitZ is multi-lingual, allowing each user to manage expenses and reimbursements in their preferred language — useful for teams that aren’t entirely English-comfortable.
Yes. SubmitZ supports multi-currency expense management, making it easy to submit and reimburse claims incurred in foreign currencies during international travel.
SubmitZ follows a structured four-step approach — discovery and consultation, planning and strategy, solution offering, and implementation — designed to get your organization live quickly with minimal disruption.
SubmitZ stands out for being highly customizable to your specific business processes, multi-lingual, multi-currency, and bundled with CRM, travel, and purchase request modules — all in one platform instead of several disconnected tools.
SubmitZ eliminates manual reimbursement paperwork, reduces fraud and wasteful spending, improves policy compliance, speeds up approvals, and gives finance teams real-time visibility into travel and expense spending.
Yes. SubmitZ automates the entire reimbursement cycle — from claim submission to approval to payout — removing the need for manual paperwork and follow-ups.
By automating claim submission, approvals, and reporting, SubmitZ significantly cuts the time finance teams and employees spend on manual data entry, follow-ups, and report preparation, freeing them up for higher-value work.
SubmitZ enforces travel budgets and policies at the point of booking and claim submission, flags out-of-policy spend automatically, and gives real-time visibility into travel costs — helping CFOs control spend before it happens, not just report on it afterward.
SubmitZ’s transparent, automated workflow verifies claims against policy and flags violations and duplicate or wasteful expenses, removing the manual gaps where fraudulent claims typically slip through.
Yes. SubmitZ’s automated checks are designed to identify policy violations and irregularities, including duplicate claims, before they’re approved for reimbursement.
Yes. SubmitZ allows you to create fully customizable expense and travel policies, including grade-wise, designation-wise, and location-based rules, with automatic enforcement during submission and approval.
Yes. SubmitZ supports department-wise (and project-wise, branch-wise) budgeting so finance teams can allocate, track, and control spend at a granular level.
Yes. SubmitZ provides real-time data analytics and dashboards so management can monitor travel and expense spending as it happens, rather than waiting for month-end reports.
Yes. SubmitZ supports cost-center-wise reporting, giving finance teams a clear breakdown of spending across different cost centers.
Yes. Expenses and claims can be tracked and reported at the project level, which is particularly useful for project-driven businesses like real estate, consulting, and manufacturing.
Yes. SubmitZ supports branch-wise and location-wise expense tracking, helpful for multi-location organizations that need consolidated yet segmented visibility.
Yes. By automating manual workflows, reducing fraud and wasteful spend, and minimizing paperwork, SubmitZ helps lower the overall operational cost of managing travel and expenses.
ROI typically comes from time saved on manual processing, reduced fraud and policy violations, faster reimbursement cycles, and better budget adherence. Exact figures depend on your organization’s size and current process maturity — the SubmitZ team can walk through a tailored estimate during a consultation.
Yes. Automated claim verification, approvals, and report generation significantly cut down the manual workload on finance and accounts teams, allowing them to focus on analysis rather than data entry.
With real-time dashboards on pending claims, approved reimbursements, and outstanding advances, finance leaders get a clearer, more current picture of upcoming cash outflows.
Yes. Automated, multi-level approval workflows and instant claim verification shorten the time between expense submission and final reimbursement.
Yes. With audit-ready reports, audit trails, policy enforcement, and GST-ready expense capture, SubmitZ helps organizations stay compliant and prepared for internal or external audits.
Yes. SubmitZ comes with pre-designed reports covering expenses, reimbursements, approvals, and budgets, giving management the MIS data they need for decision-making.
Yes, reports can be exported in commonly used formats including Excel for further analysis or sharing.
Yes, reports can also be exported to PDF format for sharing, archiving, or audit purposes.
Yes. SubmitZ’s dashboards and reports are customizable to match the specific KPIs and views each role — CFO, finance manager, HOD, or admin — needs to see.
SubmitZ supports report generation aligned to your reporting needs; speak with the SubmitZ team to set up scheduled report delivery for your specific cadence (daily, weekly, monthly).
Yes. Built-in reporting allows month-on-month comparison of travel and expense trends, helping finance teams spot patterns and control costs over time.
Yes. SubmitZ generates audit-ready reports with full audit trails, making compliance reviews and internal audits significantly faster.
Yes. Dashboards and reports flag policy violations so finance and approvers can review and act on out-of-policy claims quickly.
Yes. SubmitZ gives visibility into all pending approvals across the organization, helping prevent bottlenecks in the reimbursement cycle.
Yes. Reporting tools surface employee-level and team-level spending trends, supporting better budgeting and policy decisions.
Employees submit expense claims through the SubmitZ web portal or Android mobile app by entering claim details, attaching receipts, and routing them through the configured approval workflow.
Yes. Employees can upload digital receipts directly while creating an expense claim, on both web and Android mobile app.
Yes. Multiple receipts can be attached to a single claim or across multiple expense line items as needed.
Submitted claims and their attachments can be modified before final approval, depending on your configured workflow; once approved, changes typically require resubmission per your policy settings.
Yes. SubmitZ is built around digital receipt capture and management, removing the need for physical paper receipts.
Yes. The SubmitZ mobile app lets employees photograph and attach receipts on the spot, right after an expense is incurred.
SubmitZ is primarily a cloud-based, connected platform; for offline-specific scenarios, it’s best to confirm current mobile app capabilities with the SubmitZ team.
SubmitZ supports structured expense categorization (travel, meals, hotels, fuel, etc.) to keep claims organized and easy to report on.
Yes. SubmitZ is GST-ready, allowing relevant tax information to be captured at the time of expense entry.
Yes. Tax components such as GST can be captured separately from the base expense amount for accurate accounting and compliance.
Yes. SubmitZ supports multi-level, customizable approval workflows that can follow your organization’s reporting hierarchy.
Yes. Approval workflows can be configured differently for different departments, designations, or claim types.
Yes. Rejected claims can be corrected and resubmitted for approval through the same workflow.
Yes. Approvers can partially approve claims, approving valid line items while flagging or rejecting others.
Yes. Approvers can add comments on claims, which helps communicate reasons for rejection or requests for clarification.
SubmitZ’s approval workflow is designed for fast turnarounds across web and mobile; check with the SubmitZ team on current email-based approval support for your plan.
Yes. Managers can review and approve or reject claims directly from the SubmitZ Android mobile app.
Once a claim is approved, SubmitZ automates the reimbursement process, tracking it through to payout and updating the status in real time for both the employee and finance team.
SubmitZ can integrate with payroll software, enabling reimbursement amounts to flow into payroll processing — confirm specific payroll integrations with the SubmitZ team.
Reimbursement processing in SubmitZ is built to streamline payout to employees; bank transfer mechanics depend on your finance team’s payment process and integrations.
Yes. SubmitZ’s advance management module is designed to map and adjust cash and bank advances automatically against submitted expense claims.
Yes. Partial settlement of claims and advances is supported, allowing flexible reconciliation against actual spend.
Yes. SubmitZ’s multi-currency support allows foreign currency expenses incurred during international travel to be submitted and reimbursed.
Yes. HR and admins can define comprehensive, customizable travel policies covering eligible spend categories, limits, and approval routes.
Yes. SubmitZ supports grade-wise and designation-wise travel and expense limits, so policies match each employee level appropriately.
Yes. Travel policies can be configured by designation, ensuring entitlements align with seniority and role.
Yes. Policies can be set based on travel location (city tier, domestic vs. international, etc.) to reflect actual cost-of-living differences.
Yes. HR can access employee travel and expense history through SubmitZ’s reporting tools for reviews, audits, or policy planning.
Yes. HR and finance teams can manage and track cash or bank travel advances issued to employees, with automatic adjustment against claims.
Yes. Entitlement rules — what an employee can claim, how much, and under what conditions — are fully configurable within SubmitZ.
Yes. Employees can be grouped (by department, grade, location, etc.) to apply policies and approval workflows consistently across each group.
Yes. HR can view real-time reimbursement status across employees, helping resolve queries quickly.
Yes. Pre-designed and customizable reports let HR generate employee-wise expense summaries as needed.
SubmitZ is built to integrate with related business systems, including HRMS; specific integration options can be confirmed with the SubmitZ team based on your existing HR stack.
Integration with attendance systems can be discussed with the SubmitZ team depending on your existing HR/attendance software.
Workflow rules in SubmitZ can be configured to reflect organizational policies, including how leave status interacts with travel requests — this is best configured during implementation based on your process.
Yes. Approval workflows can be mapped to your organization’s actual reporting hierarchy, ensuring requests go to the right manager automatically.
Yes. SubmitZ’s customizable policy engine allows authorized users to configure and approve exceptions where needed.
Yes. SubmitZ is built with security as a priority, including encrypted data handling, role-based access control, and audit trails to protect company and employee data.
Yes, employee and company data is handled with encryption to protect sensitive information.
Yes, automatic backups are part of SubmitZ’s cloud infrastructure to protect against data loss; specific backup frequency can be confirmed with the SubmitZ technical team.
Yes, SSL encryption is used to secure data in transit between users and the SubmitZ platform.
SSO support can be confirmed with the SubmitZ technical team based on your enterprise plan and existing identity provider.
Active Directory integration can be discussed with the SubmitZ team as part of enterprise implementation.
Azure AD integration availability can be confirmed with the SubmitZ technical team during the implementation discussion.
Yes. SubmitZ provides role-based security, ensuring users only see and access the data and functions relevant to their role.
IP-based access restrictions can be discussed with the SubmitZ team as part of enterprise security configuration.
Yes. SubmitZ maintains audit trails that log key actions, supporting transparency, compliance, and internal audits.
SubmitZ supports integration capabilities for connecting with other business systems; confirm specific API availability and documentation with the SubmitZ technical team.
Yes. SubmitZ is designed to integrate with accounting and ERP software as part of its connected ecosystem approach.
SAP integration can be discussed with the SubmitZ team based on your specific SAP setup and requirements.
Oracle integration availability and scope can be discussed directly with the SubmitZ technical team.
Tally is a widely used accounting platform among SubmitZ’s target customers in India; discuss current Tally integration support with the SubmitZ team.
Microsoft Dynamics integration can be reviewed with the SubmitZ technical team based on your specific implementation.
Yes, SubmitZ is designed to integrate with payroll software so approved reimbursements can flow into payroll processing.
For specific API protocol details, it’s best to discuss directly with the SubmitZ technical team.
SubmitZ supports data import as part of onboarding and ongoing operations; specific formats can be confirmed with the implementation team.
Yes. Reports and data can be exported (e.g., to Excel or PDF) for offline use, sharing, or backup.
Yes. SubmitZ offers an Android mobile app alongside the web platform for submitting expenses, approvals, and tracking on the go.
Yes, SubmitZ’s mobile app supports Android devices.
Yes, but user has to use iPhone web browser, like Safari, Chrome, Mozilla etc. Right SubmitZ does not come with iOS app.
SubmitZ’s web platform is designed to work with modern, up-to-date browsers; for a specific list, check with the SubmitZ support team.
Two-factor authentication availability can be confirmed with the SubmitZ technical team as part of your security configuration.
Supervisors can review and approve employee expense claims through the SubmitZ web dashboard or Android mobile app, with full visibility into claim details, receipts, and policy compliance before approving.
Yes. Managers can approve or reject claims directly from the SubmitZ mobile app, wherever they are.
Yes. Approvers can reject claims that don’t meet policy or require correction, with the option to add comments explaining why.
Yes. Approvers can add comments on a claim to request clarification or additional documentation before approving.
SubmitZ’s workflow is built to make approvals fast and efficient; check with the SubmitZ team on current bulk-approval functionality for your plan.
Yes. Claims that breach policy are flagged for the approver’s attention before final sign-off.
Yes. All receipts attached to a claim are viewable by the approver as part of the review process.
Yes. SubmitZ’s budgeting and travel request features allow managers to compare planned/estimated spend against actual claimed expenses.
Yes. Managers can track and review travel requests raised by their team in real time.
Approval delegation during leave is a common workflow need; confirm current support for delegate approvers with the SubmitZ team.
Yes. Dashboards show all pending approvals so managers can stay on top of their queue and avoid bottlenecks.
Reminder notifications for pending approvals help keep the workflow moving; confirm specific reminder settings with the SubmitZ team for your configuration.
Log in to SubmitZ via web or Android mobile, create a new expense claim, enter the details, attach your receipt, and submit it — it will automatically route to your configured approver.
Yes. You can upload receipt images directly from your phone using the SubmitZ Android mobile app.
Yes. The mobile app lets you photograph a receipt at the time of expense and attach it instantly to your claim.
You can typically edit a claim before it’s approved, depending on your organization’s workflow settings; once approved, you may need to resubmit corrections per policy.
Draft-saving for in-progress claims is a common feature in expense apps; confirm current availability with the SubmitZ team or check within the app.
Yes. You can track your claim’s status — submitted, approved, processed, reimbursed — in real time within the app.
Reimbursement timelines depend on your organization’s approval workflow and payment cycle; SubmitZ is designed to speed up this process significantly compared to manual methods.
Yes. SubmitZ includes GPS-enabled mileage tracking, letting you log and submit mileage-based travel claims accurately.
Yes. Hotel expenses can be submitted as part of your travel expense claims, with receipts attached.
Yes. Meal expenses can be claimed under the relevant expense category as per your company’s travel policy.
Yes. Taxi and cab expenses can be submitted as part of your travel claims.
Yes. Fuel expenses can be claimed, and where applicable, can be tracked alongside GPS-based mileage data for accuracy.
Yes. SubmitZ’s multi-currency support lets you submit expenses incurred in foreign currencies during international travel.
Yes. Invoices and bills can be attached to your claim along with receipts for proper documentation.
Yes. You can view your complete history of past claims, their status, and approval details within SubmitZ.
Yes. Employees can raise travel requests for domestic and international trips directly within SubmitZ, which then route through the approval workflow.
Yes. Managers can review and approve travel requests online via web or mobile.
Yes. SubmitZ helps organize itineraries for flights, hotels, buses, trains, and cabs as part of business travel planning.
Yes. Employees can request travel advances, which are then tracked and automatically adjusted against actual expense claims.
Yes. Estimated travel budgets can be submitted as part of a travel request and approved before the trip, supporting better cash-flow planning.
Yes. Hotel bookings and related expenses are part of SubmitZ’s travel management capabilities.
Yes. Flight bookings can be tracked as part of an employee’s overall travel itinerary and expense record.
Yes. Travel policies — limits, eligible categories, approval rules — are automatically enforced during travel request and claim submission.
Yes. SubmitZ is built to streamline day-to-day, domestic outstation business trips alongside international travel.
Yes. International travel, including foreign currency expenses and related documentation, is supported within SubmitZ.
Yes. SubmitZ includes per diem management, letting you configure daily allowance rules by grade, designation, or location.
Travel cancellations and their impact on bookings/expenses can be managed as part of your travel workflow; confirm specific cancellation-tracking features with the SubmitZ team.
Yes. SubmitZ is designed to map and link expenses directly to the relevant trip or travel request for easier reconciliation.
SAP integration can be discussed with the SubmitZ team based on your organization’s specific setup.
Oracle integration availability can be discussed directly with the SubmitZ technical team.
Microsoft Dynamics integration can be discussed with the SubmitZ team as part of your implementation plan.
Given SubmitZ’s India focus, integration with widely used accounting tools like Tally is a common requirement — discuss current support with the SubmitZ team.
Zoho Books integration can be discussed with the SubmitZ team based on your accounting stack.
QuickBooks integration availability can be discussed directly with the SubmitZ technical team.
SubmitZ integration with payroll software, so reimbursements can flow smoothly into your payroll process, can be discussed with SubmitZ technical team.
Yes, integration with HRMS systems is supported as part of SubmitZ’s connected ecosystem; specifics depend on your existing HR software.
Active Directory integration can be discussed with the SubmitZ team during enterprise implementation planning.
For API documentation and technical integration details, please reach out directly to the SubmitZ technical support team.
SubmitZ offers flexible, customizable pricing plans based on your organization’s size and feature requirements. Visit the SubmitZ pricing page or contact the team directly for a tailored quote.
Pricing structures for SaaS expense platforms are commonly based on per-user/per-employee models; confirm the exact structure for SubmitZ on the pricing page or with the sales team.
Monthly pricing options may be available; check the SubmitZ pricing page or speak with the sales team for current plan options.
Annual pricing plans may also be available; confirm current plan terms on the SubmitZ pricing page or with the sales team.
Availability of a free trial can be confirmed directly with the SubmitZ sales team — reach out via the contact page to ask about trying SubmitZ before committing.
Yes. You can request a demo of SubmitZ by reaching out through the contact page or calling the SubmitZ team directly to see the platform in action.
SubmitZ follows a structured implementation approach (discovery, planning, offering, and implementation); whether this is bundled into your plan or quoted separately can be discussed with the sales team.
Details on feature upgrades and whether they’re included in your plan can be confirmed with the SubmitZ team based on your subscription tier.
Support terms, including whether certain support levels carry additional charges, are best confirmed with the SubmitZ sales team or by reviewing the support policy.
SubmitZ’s pricing is presented as transparent and customizable; for full clarity on your specific quote, confirm all costs directly with the sales team before signing up.
Yes. SubmitZ offers a mobile app for Android devices.
No. SubmitZ does not offer a mobile app for iOS (iPhone) devices.
Yes. Employees can submit expense claims, attach receipts, and track status entirely from the SubmitZ mobile app.
Yes. Receipts can be photographed and attached directly through the mobile app at the point of expense.
Yes. Managers can review and approve or reject claims from the mobile app.
Mobile notifications for claim status, approvals, and reminders are a standard feature in expense apps like SubmitZ; confirm specific notification settings with the SubmitZ team.
Yes. Travel requests can be created from the mobile app as well as the web platform.
Yes. Employees can track real-time reimbursement status directly from the mobile app.
GDPR compliance specifics should be confirmed directly with the SubmitZ team, especially if you have international employees or data subject to EU regulations.
Yes, employee data is protected using encryption as part of SubmitZ’s security practices.
Yes. SubmitZ’s cloud infrastructure is built with data security measures including encryption and access controls.
Yes. SubmitZ maintains detailed audit trails of key actions and changes, supporting transparency and compliance reviews.
The short answer is No. Recovery of deleted records depends on backup and retention policies; confirm specific recovery procedures with the SubmitZ technical support team.
Yes. Role-based access control ensures employees, managers, and admins only see the data relevant to their role.
Yes, automated backups are part of SubmitZ’s cloud infrastructure; confirm specific backup schedules with the technical team.
Specific backup frequency can be discussed with the SubmitZ technical support team.
SubmitZ is headquartered in Delhi, India; for specific data hosting/data residency details, confirm with the SubmitZ technical team.
SLA and uptime guarantee details can be confirmed with the SubmitZ sales or support team as part of your service agreement.
SubmitZ comes with pre-designed reports covering expenses, reimbursements, approvals, budgets, and policy compliance — all customizable to your needs.
Yes. Dashboards can be tailored to the KPIs most relevant to each role, from CEOs to HODs to finance managers.
Yes. Reports can be filtered and segmented by department for focused analysis.
Yes. Employee-wise filtering is available for detailed, individual-level reporting.
Yes. Project-wise filtering supports businesses that track spend against specific projects or engagements.
Scheduled report delivery can be set up based on your reporting cadence; confirm current scheduling options with the SubmitZ team.
Yes. Reports can be exported to formats like Excel and PDF for offline use, sharing, or audits.
Yes. Management dashboards surface key spending and compliance KPIs for quick, informed decision-making.
Yes. Policy violation reports help identify out-of-policy spend patterns across the organization.
Aging-style reports that show how long claims have been pending help track reimbursement turnaround; confirm exact report names/availability with the SubmitZ team.
SubmitZ follows a guided implementation approach — discovery and consultation, planning and strategy, solution offerings, and final implementation — ensuring your specific processes are mapped correctly before go-live.
Onboarding is part of SubmitZ’s implementation methodology; confirm exact scope and inclusions for your plan with the sales team.
Training for employees, approvers, and admins is typically part of a smooth software rollout; confirm specific training offerings with the SubmitZ team.
Support availability and hours can be confirmed directly with the SubmitZ support team or via the support policy page.
Yes, you can reach the SubmitZ team via email at hi@submitz.com for queries and support.
Yes. You can call the SubmitZ team directly at +91 93115 81081 for support and queries.
Chat support availability can be confirmed directly with the SubmitZ team or checked on the website.
Whether a dedicated account manager is assigned typically depends on your plan and organization size; confirm with the SubmitZ sales team.
Resolution times depend on issue type and severity; refer to the SubmitZ support policy or contact the support team for specific turnaround commitments.
SubmitZ maintains resources including FAQs and blogs on its website to help users find answers quickly; check the Resources section at submitz.com for ongoing additions.
As SubmitZ is a cloud based software so on-site not needed in any case.
